Built in partnership with CollectionSpace

The public art field now has access to a collection management system built specifically for the management of public art collections. The system accommodates the public art workflow from commissioning through conservation and is designed to reduce staff time while increasing the flow of information to administrators, artists, and the public.  The Public Art Archive Collection Management System is built on the CollectionSpace platform and administered through WESTAF’s Public Art Archive project. Subscribers to the system can connect to this cloud-based tool anytime, from anywhere. WESTAF provides hosting services that include setup, migration and/or import of existing collections data, maintenance, backups, and security in addition to training and customer support.

Want more information or ready to subscribe? Complete the Client Information Form

Agua Corriente by Ramona Sakiestewa. 2007. City of Tempe Public Art Collection. Photo courtesy City of Tempe.


Manage your public art collection with our affordable web-based system. Our team can help you migrate your existing information onto your own collection management system. We provide training and support for each staff member that uses your collection management system.


Capture the complete public art workflow from commissioning through conservation with this public art-specific system. Manage your existing and new projects by actively managing all the processes you perform to preserve and exhibit your collection. Access your system from the field, and bring on additional collaborators from your administration console.


Publish information about your collection and direct residents and visitors to explore on desktops and mobile devices.  Looking for ways to further promote your collection? Check out our products and services to page to see our additional suite of technology-driven tools for engaging your audiences.

Functionality Checklist 

  • Cataloging

  • Commission and Acquisition

  • Conservation

  • Condition and Maintenance Check

  • Data Import/Export

  • Data Entry Templates

  • Deaccession

  • Exhibition Planning

  • Intake

  • Loans In/Out

  • Media Handling

  • Roles and Permissions

  • Reports

  • Valuation